Quality Documentation Engineer, Ahmedabad, GUJ

Make your mark on the future. Accelerate your career with Trelleborg and start shaping industry from the inside.

Who are we?

Trelleborg Industrial Solutions (TIS) is a global leader in innovative polymer-based solutions for key industries and critical infrastructure. We are one of three Business Areas within the Trelleborg Group, with a total of about 6 200 employees around the world. 

Trelleborg Marine & Infrastructure are committed to advancing operational performance in marine, port and built infrastructure, empowering our clients to succeed at the highest level.

About the Job

Manage, verify and administer quality documentation generated in the order process to ensure compliance to contractual obligations for project execution and sales orders. The Quality Documentation Engineer is responsible for collecting all quality documentation as specified in the project or product/sales order inspection & test plan (ITP) from contract manufacturers (CM) or third-party suppliers. The Quality Documentation Engineer verifies the quality documentation against the specifications and escalates to project management (PM) in case of non-conformities (NC) by raising an NC in the NC system and administrating corresponding non-conformity reports (NCR). The Quality Documentation Engineer compiles specified quality documentation as per ITP into a manufacturer record book (MRB) in line with contractual requirements and documentation standards, submits it in time to PM and subsequently stores it in Engineering Documentation (ED) systems for future reference.

The Quality Documentation Engineer role is facilitative to the different Sales Organizations (PG’s), requiring consistency, structure, and professional maturity to plan, track, and deliver time-bound documentation commitments in an environment of engineered products, frequently supplied to large (infrastructural) projects. While the Quality Documentation Engineer is not technical or quality-authoritative, its deliverables are frequently linked to invoicing milestones, project completion schedules, and contractual deliverables, making it a critical part of our commercial and execution offering.

Tasks:

Quality Documentation Control

Thoroughly understand project/sales order ITPs and its implications

Proactively engage CMs or third-party suppliers to collect quality documentation as per project/sales order ITP

Review received quality documentation against technical specifications

Ensure received quality documentation is aligned with standards and project documentation requirements

Flag Non-Conformities to Project Management

Timely escalate risks such as missing or late quality documentation to PM

Confirm completeness and compliance of quality documentation to the ITP

Compile quality documentation into an MRB as per project/sales order ITP specification

Accommodate project specific quality documentation requirements per PM instruction

Document Management

Ensure adherence to document standards, workflows and approval routing

Provide visibility of documentation receival, status and approval to PM through live document registers

Submit complete and approved quality documentation to PM for review and formal release

Upload quality documentation to customer portals per PM instruction

Maintain clean document structures, naming conventions, and audit trails

Actively prevent circulation of unapproved, outdated or incomplete documents

Ensure storage of quality documentation in ED systems for future reference

Control general company and vendor documentation

Manage traceability and revision cycles of quality documentation

Client and Vendor Document Registration

• Maintain overview and provide latest version of general company documentation per Sales request

• Provide latest version of specific documentation that supports tender/quotation requirements when prompted by Sales or customer service

• Maintain overview and provide latest version of supplier company documentation per Sales or PM request

Non-Conformity Reports (NCRs)

• Raise NCRs in the system following NCs in quality documentation

• Raise NCRs in the system following a customer complaint as prompted by PM

• Manage the NCR system including administrative flow, NCR status, overdue or follow-ups and escalate to PM where needed

• Chase internally for review and approvals on NCR documentation where required

• Close-Out NCR’s only when instructed accordingly by PM. The Quality Documentation Engineer does not own technical evaluation or closure decisions

About the Ideal Candidate

Btech/BE (Mechanical) 3+ years experience in a similar role Or: University BSc. Degree in engineering

Excellent command of the English language in word and writing

Thorough knowledge of and proficiency in Microsoft Office and Adobe pdf writer

Experience in an engineering or project execution environment is strongly preferred. Without relevant working experience the candidate must demonstrated a keen interest in learning to get up to speed rapidly.

Application Process

Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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