Strategic Executive Assistant

Job Description

Position title

Strategic Executive Assistant to the Global Aerospace Senior Leadership Team

Issuing date

July 2026

Organization

Trelleborg Sealing Solutions

Reports to 

BU President Aerospace

Direct reports

0

Summary of the role

To support the Global Aerospace Senior Leadership Team (SLT) in developing, deploying and executing the business strategy through rigorous planning, governance, market intelligence, communication and performance management.

The role provides support to the Global Aerospace SLT, ensuring strategic priorities are translated into executable actions and that leadership decisions are tracked through to completion. This position provides analytical and project management support across strategic planning, policy deployment, board reporting, growth initiatives, acquisitions and organisational effectiveness.

The role will ensure that the SLT develop and follow up on action plans to drive continued year on year growth and support the mission of becoming “Bigger & Better”

The role holder will need to ensure the effectiveness of the Aerospace Leadership team via reporting and tracking of actions and issues. Coordinating and supporting internal communications such as the quarterly all hands call. The individual will also need to work with the SLT to ensure modernized and efficient practices are adopted incorporating the use of AI tools.

The individual will be expected to participate in weekly online SLT calls, travel for quarterly face to face SLT meetings and be involved in other on site meetings at any of the global aerospace locations as and when required.

The position will also be responsible for coordinating and handling other tasks across the BU such as data analysis, business modelling, succession planning and calibration.

This is a key role supporting the SLT team from setting the strategy into execution and delivering results.

The individual will need to be able to work across the various value streams and businesses and will have to manage by influence to achieve results

1. Strategic Planning & Business Performance

• Coordinate development of the Aerospace strategic plan.
• Manage annual and quarterly strategic planning cycles.
• Support value streams in development of growth strategies.
• Consolidate strategic plans into a single BU roadmap.
• Track achievement of strategic objectives and critical success factors.
• Facilitate quarterly business reviews and strategic planning workshops.
• Maintain strategic KPI dashboards and performance reporting.

2. Policy Deployment & OKR Management

• Manage X-Matrix development and maintenance.
• Ensure alignment between strategic objectives, functional plans and site-level initiatives.
• Track progress against policy deployment targets.
• Escalate risks and barriers to execution.

3. Board Papers & Executive Reporting

• Prepare board papers and investment cases.
• Develop executive-level presentations for:
  • Group reviews
  • EBM meetings
  • Acquisition approvals
• Coordinate inputs from the rest of the team
• Ensure consistent messaging and professional presentation quality.
• Perform quality assurance on all executive submissions.
• Support & coordinate the calibration and succession planning processes

4. Market Intelligence & Competitive Analysis

• Conduct aerospace market research.
• Develop Total Addressable Market (TAM) and growth opportunity analyses.
• Provide competitor benchmarking.
• Support acquisition screening and target identification.
• Identify market and technology trends.

5. M&A and Growth Projects

• Support acquisition assessments and due diligence.
• Prepare synergy and business case analyses.
• Support post-acquisition integration activities.

6. SLT Governance & Effectiveness

• Coordinate weekly SLT operating rhythm.
• Prepare agendas and meeting materials, maintain action logs and decision registers.
• Follow up on agreed actions & track completion of strategic initiatives.
• Support quarterly face-to-face leadership meetings.
• Drive continuous improvement in leadership team effectiveness.

7. Communications & Organisational Alignment

• Coordinate Aerospace all-hands communications.
• Ensure strategy and priorities are effectively communicated throughout the organisation.
• Maintain leadership communication calendars and optimise and organise file storage

8. AI, Digitalisation & Process Improvement

• Promote use of Copilot and AI-enabled working methods.
• Simplify reporting and administrative processes.
• Develop dashboards and analytics tools.
• Identify automation opportunities.

Education and Experience

• Extensive experience in project management, business operations, consulting, or commercial analysis
• Ability to analyse data, market models, problem solve
• Ability to plan and cascade plans into executable and actionable frameworks
• Project management
• Communication and stakeholder management
• Ability to travel, as business needs require. 
• Ability to work in a fast paced, global environment with matrix organization
• Manage across functions
• A degree or MBA would be desired but not essential
• Experience of Aerospace industry desired
• Six sigma or project management certification desired

Competencies

• Confidentiality
• Strategic thinking
• Influence without authority
• Stakeholder Management
• Change Management
• Ability to communicate, coordinate, train and lead personnel
• Strong written and verbal communication skills
• Strong people and relationship building skills
• Customer driven with a positive, professional, can-do attitude
• Strong organizational skills with the ability to handle conflicting priorities with detail and accuracy
• Strong analytical, decision making and problem solving skills
• Proven proficiency in the use of MS365, Copilot, Teams, Microsoft Word, Excel and PowerPoint
• Curious mindset likes to question and challenge and can think independently
• Determined and resilient

Key Interfaces and Stakeholders

Develop and maintain strong working relationships with:

• Executive Leadership Teams
• Site Management Teams
• Communications and internal marketing
• Data management and analysts
• Finance
• M&A teams

Geography to cover and travel requirements

• Position is global. International travel is required to align with global colleagues.
• Weekly meetings on line via teams typically in line with European / North American time zone
• Quarterly face to face SLT Meetings
• BYB meetings face to face annual meeting
• Adhoc travel to progress execution of strategic plan / support value streams as and when required

Behavioral Characteristics

Trelleborg’s Core Values:

Customer Focus

• • Working with customers to build long term relationships & partnerships
  • Delivering on our promises and commitments
  • Understanding the impact on our customers of our business decisions

Performance

• • Taking individual responsibility for personal objectives and results
  • Continuously improving our performance and delivering on committments
  • Encouraging a culture of continous improvement and teamwork
  • Setting clear objectives and measuring performance and providing continous feedback

Innovation

• • Develop innovative solutions to customer problems
  • Being proactive in initiating change and improvement
  • Sharing knowledge and experience through teamwork
  • Continuously challenging and asking ”why”

Responsibility

• • Respecting the culture, custom and rules of Trelleborg, our suppliers, and our customers
  • Communicate openly and accurately
  • Taking personal responsibility for our actions
  • Performing our duties to the best of our ability and with integrity

Success measures (year 1)

• Strategic planning cycle delivered on time.
• 100% SLT actions tracked and reviewed monthly.
• Policy Deployment and OKR process updated and linked to the BU strat plan for each value stream.
• Quarterly business review process optimised globally.
• Measurable reduction in management reporting effort through AI and automation.
• SLT sharepoint file and team working processes optimised to improve effectiveness